Fundamental Points of Cover Letters
Each cover letter you write should be specifically tailored to the employer and the company you are applying to. This can be a somewhat time-consuming task; however by employing the following cover letter format, you can make writing the letter much simpler.
In this standard cover letter format each paragraph is used to convey specific information in a specific order. Four paragraphs are used, each with two or three sentences.
Paragraph One
Use this paragraph to grab the reader’s attention and make them want to read more. The first sentence should tell the reader exactly what the letter is about—the job you are applying for—while the second and third should briefly explain how your professional skills and qualities will make you an asset to the company.
Paragraph Two
In the second paragraph include details of professional and academic qualifications that are relevant to the position. Focus on your professional skills rather than your previous job descriptions, and give at least one specific example of how you used those skills to benefit the company.
Paragraph Three
Use this paragraph to demonstrate your knowledge of the company in relation to your professional attributes. This is where you show your knowledge of both the company and the industry, and reinforce the idea that your unique combination of professional qualities makes you the best person for the position.
Paragraph Four
The last paragraph is used to make an action statement. Here you must clearly state that you are interested in the position, and tell the employer that you will follow up on the letter. Rather than requesting that the employer contact you, say you’ll contact them to arrange an interview. Additionally, include your contact information in the last sentence, and state that the employer may contact you if they require further information.
In General
Always remember that a cover letter should highlight your achievements and professional skills—it should never be a repeat of your resume in paragraph form. In addition, always focus on what you can do for the company, rather than the other way round. A good cover letter should leave the reader feeling that they’ll lose out by not interviewing you.
Make your letter dynamic by avoiding passive language and weak qualifiers. Instead, use action verbs and strong qualifiers to reinforce the idea that you are the ideal candidate for the position.
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